Document Retention Policies

STC has received requests about recommend document retention policies. Meanwhile, the CAC has been working to consolidate community leadership documents, and we have added a document retention template to the soon-to-be-published Community Handbook.

One resource recommended by STC is https://www.councilofnonprofits.org/tools-resources/document-retention-policies-nonprofits. Among other recommendations, it suggests that organizations should never discard these records:

  • Articles of Incorporation
  • Audit reports, from independent audits
  • Corporate resolutions
  • Checks
  • Determination Letter from the IRS, and correspondence relating to it
  • Financial statements (year-end)
  • Insurance policies
  • Minutes of board meetings and annual meetings of members
  • Real estate deeds, mortgages, bills of sale
  • Tax returns

When the new Community Handbook is published, we will let you know!