STC Office and Community Affairs Committee (CAC) Responsibilities

Use the information in the following table when your community needs assistance.

See this table as a pdf.

Definitions:
CAC Leads: A member of the CAC is responsible for completing this task.
CAC Supports: A member or members of the CAC will help complete this task.
STC Leads: A member of the STC office staff is responsible for completing this task.
STC Supports: A member or members of the STC office staff will help complete this task.

Community (Chapter or SIG) Lifecycle EventCAC LeadsSTC LeadsCAC SupportsSTC Supports
1.0 Initiating a Chapter or SIG
1.1 Respond to queries about process and formsXX  
1.2 Bring motion to create to the BoardXX  
1.3 Initiate a web site and hosting, update STC web site XX 
1.4 Set up and administer email lists X  
1.5 Generate a new tax ID (chapters) X  
1.6 Request and receive budget request XX 
1.7 Receive funding X  
1.8 Update Leadership database XX 
1.9 Ensure access to community membership reports XX 
1.10 Send welcome email; offer suggestions for programming and other resourcesXX  
2.0 Running a Chapter or SIG
2.1 Develop and update bylaws (chapter)X  X
2.2 Describe leadership roles and hold an electionX  X
2.3 Plan chapter events  XX
2.4 Assist with Adobe connect and facilitation XX 
2.5 Advertise Chapter events (social media, newsletter, etc)   XX
2.6 Develop annual financial report template, complete, return to STC   X
2.7 Develop of annual budget request template, complete, return to STC   X
2.8 Assist with succession planningX   
2.9 Provide general assistance to maintain vitalityX   
3.0 General Assistance to all Communities
3.1 Develop, update, and maintain the Community Handbook, leadership calendar, community success plan, and related proceduresX   
3.2 Organize and manage Leadership DayX  X
3.3 Schedule and deliver community-member-only webinars XX 
3.4 Sponsor and administer community membership drives XX 
3.5 Submit information for community awardsX  X
3.6 Schedule and deliver community-leader webinarsX  X
3.7 Periodically contact communities to offer supportX   
3.8 Post Society and CAC events on website and social mediaX   
4.0 Shutting down a chapter or SIG    
4.1 Assist in troubleshooting issuesX  X
4.2 Assist in merging with another chapter if appropriateXX  
4.3 Dissolve chapter or SIGXXX 

 

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