STC Office and Community Affairs Committee (CAC) Responsibilities

Use the information in the following table when your community needs assistance.

See this table as a pdf.

Definitions:
CAC Leads: A member of the CAC is responsible for completing this task.
CAC Supports: A member or members of the CAC will help complete this task.
STC Leads: A member of the STC office staff is responsible for completing this task.
STC Supports: A member or members of the STC office staff will help complete this task.

Community (Chapter or SIG) Lifecycle Event CAC Leads STC Leads CAC Supports STC Supports
1.0 Initiating a Chapter or SIG
1.1 Respond to queries about process and forms X X    
1.2 Bring motion to create to the Board X X    
1.3 Initiate a web site and hosting, update STC web site   X X  
1.4 Set up and administer email lists   X    
1.5 Generate a new tax ID (chapters)   X    
1.6 Request and receive budget request   X X  
1.7 Receive funding   X    
1.8 Update Leadership database   X X  
1.9 Ensure access to community membership reports   X X  
1.10 Send welcome email; offer suggestions for programming and other resources X X    
2.0 Running a Chapter or SIG
2.1 Develop and update bylaws (chapter) X     X
2.2 Describe leadership roles and hold an election X     X
2.3 Plan chapter events     X X
2.4 Assist with Adobe connect and facilitation   X X  
2.5 Advertise Chapter events (social media, newsletter, etc)     X X
2.6 Develop annual financial report template, complete, return to STC       X
2.7 Develop of annual budget request template, complete, return to STC       X
2.8 Assist with succession planning X      
2.9 Provide general assistance to maintain vitality X      
3.0 General Assistance to all Communities
3.1 Develop, update, and maintain the Community Handbook, leadership calendar, community success plan, and related procedures X      
3.2 Organize and manage Leadership Day X     X
3.3 Schedule and deliver community-member-only webinars   X X  
3.4 Sponsor and administer community membership drives   X X  
3.5 Submit information for community awards X     X
3.6 Schedule and deliver community-leader webinars X     X
3.7 Periodically contact communities to offer support X      
3.8 Post Society and CAC events on website and social media X      
4.0 Shutting down a chapter or SIG        
4.1 Assist in troubleshooting issues X     X
4.2 Assist in merging with another chapter if appropriate X X    
4.3 Dissolve chapter or SIG X X X