When your community presents a member with an award, you are telling the world about the great contributions of that member. However, the world might not be on your community website or newsletter, and you should be certain the award winner’s employers know about the award. One way to do so, is to send a message directly to the awardee’s supervisor. Below we present a template for such purposes, originally written with a Distinguished Chapter Service Award in mind.
I’d like to inform you that one of your employees/reports/colleagues has earned a prestigious award from the [Your Community] of the Society for Technical Communication. Each year our chapter is able to select one STC member who has demonstrated that they are committed to our success. This year we have select [Jane Doe] to receive our Distinguished Chapter/SIG Service Award.
We recognize [Jane’s] outstanding [humor, commitment, hard work, leadership, communication skills, training skills, etc.]. She has served as treasurer/president/programs/webmaster/ for x years. Through her continual assistance and guidance, our chapter has provided networking opportunities and professional development for the local tech comm community by hosting monthly meetings with up-to-date information from knowledgeable speakers on relevant topics.
As president, I have officially thanked Jane for her service and awarded her with a framed certification signed by the president of the Society for Technical Communication, [Current STC President]. I hope that you are as proud of her achievements as we are.